DFARSPGI

DFARSPGI

Change Number: DFARS PGI Change 08/26/2022
Effective Date: 08/26/2022

PGI 204.7105 Contract exhibits and attachments.

(a) Use of exhibits.

(1) Exhibits may be used instead of putting a long list of contract line items or subline items in the contract schedule. Exhibits are particularly useful in buying spare parts.

(2) When using exhibits, establish a contract line or subline item and refer to the exhibit.

(3) Identify exhibits individually.

(4) Each exhibit shall apply to only one contract line item or subline item.

(5) More than one exhibit may apply to a single contract line item.

(6) Data items on a DD Form 1423, Contract Data Requirements List, may be either separately priced or not separately priced.

(i) Separately priced. When data are separately priced, enter the price in Section B of the contract.

(ii) Not separately priced. Include prices in a priced contract line item or subline item.

(7) The contracting officer may append attachments to exhibits, as long as the attachment does not identify a deliverable requirement that has not been established by a contract line item or subline item or exhibit line item.

(8) Include exhibit line items and associated information in the electronically distributed contract documents identified in PGI 204.201 (3)(i)(A) and (B).

(b) Numbering exhibits and attachments.

(1) Use alpha characters to identify exhibits. The alpha characters shall be either single or double capital letters. Do not use the letters I or O.

(2) Once an identifier has been assigned to an exhibit, do not use it on another exhibit in the same contract.

(3) The identifier shall always appear in the first or first and second positions of all applicable exhibit line item numbers.

(4) If the exhibit has more than one page, cite the procurement instrument identification number, exhibit identifier, and applicable contract line or subline item number on each page.

(5) Use numbers to identify attachments.

(c) Numbering exhibit line items.

(1) Criteria for establishing. The criteria for establishing exhibit line items are the same as those for establishing contract line items (see DFARS 204.7103).

(2) Procedures for numbering.

(i) Number items in an exhibit in a manner similar to contract line items.

(ii) Number line items using a four-position number.

(A) The first position or the first and second position contain the exhibit identifier.

(B) The third and fourth positions contain the alpha or numeric character serial numbers assigned to the line item when using a double letter exhibit identifier. The second, third and fourth positions contain the alpha or numeric character serial numbers assigned to the line item when using a single letter exhibit identifier.

(iii) Exhibit line item numbers shall be sequential within the exhibit.

(3) Examples.

(i) Two-position serial number for double letter exhibit identifier.

Cumulative No. of Line Items

Serial Number Sequence

1-33

34-67

68-101

102-135

136-169

170-203

204-237

238-271

272-305

306-339

340-373

374-407

408-441

442-475

476-509

510-543

544-577

578-611

612-645

646-679

680-713

714-747

748-781

782-815

816-849

850-883

884-917

918-951

952-985

986-1019

1020-1053

1054-1087

1088-1121

1122-1155

01 thru 09, then 0A thru 0Z, then

10 thru 19, then 1A thru 1Z, then

20 thru 29, then 2A thru 2Z, then

30 thru 39, then 3A thru 3Z, then

40 thru 49, then 4A thru 4Z, then

50 thru 59, then 5A thru 5Z, then

60 thru 69, then 6A thru 6Z, then

70 thru 79, then 7A thru 7Z, then

80 thru 89, then 8A thru 8Z, then

90 thru 99, then 9A thru 9Z, then

A0 thru A9, then AA thru AZ, then

B0 thru B9, then BA thru BZ, then

C0 thru C9, then CA thru CZ, then

D0 thru D9, then DA thru DZ, then

E0 thru E9, then EA thru EZ, then

F0 thru F9, then FA thru FZ, then

G0 thru G9, then GA thru GZ, then

H0 thru H9, then HA thru HZ, then

J0 thru J9, then JA thru JZ, then

K0 thru K9, then KA thru KZ, then

L0 thru L9, then LA thru LZ, then

M0 thru M9, then MA thru MZ, then

N0 thru N9, then NA thru NZ, then

P0 thru P9, then PA thru PZ, then

Q0 thru Q9, then QA thru QZ, then

R0 thru R9, then RA thru RZ, then

S0 thru S9, then SA thru SZ, then

T0 thru T9, then TA thru TZ, then

U0 thru U9, then UA thru UZ, then

V0 thru V9, then VA thru VZ, then

W0 thru W9, then WA thru WZ, then

X0 thru X9, then XA thru XZ, then

Y0 thru Y9, then YA thru YZ, then

Z0 thru Z9, then ZA thru ZZ

(ii) Three-position numbers.