Contracting officers shall document scope determination when modifying contracts (see the Scope Determination – MFR template). New work requires competition unless one of the seven exceptions to competition found in FAR 6.302 applies. When determining whether proposed modifications constitute new work the following should be considered-

(a) the extent of any changes in the type of work, performance period, and costs between the modification and the original contract;

(b) whether the original solicitation adequately advised offerors of the potential for the change or the change was the type that reasonably could have been anticipated; and

(c) whether the modification materially changes the field of competition for the requirement.

For unilateral modifications authorized by clauses other than the Changes clause (e.g., Property clause, Options clause, Suspension of Work, etc. (see FAR 43.103(b)(3)), a scope determination is not required to be documented but is highly encouraged.

(b) When complying with the requirements described in DFARS 243.204-70-1, SCOs must provide a courtesy copy to the cognizant HCA workflow. Maintain proof of submission in the contract file.

(a) Contracting officers must document the contract file with the justification for the delay and revised definitization milestone schedule.

(c) See MP5301.601(a)(i).

To comply with the Consolidated UCA Management Plan and Semi-annual Consolidated UCA Management Report requirements described in DFARS 243.204-70-7, SCOs are required to ensure unpriced change orders with an estimated value exceeding $5 million are input/updated in the UCA Reporting tool on a semi-annual basis no later than April 10^th and October 10^th of each year. Special access program offices will provide the information directly to the cognizant HCA, as appropriate.