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PART 642—CONTRACT ADMINISTRATION AND AUDIT SERVICES
Authority: 22 U.S.C. 2651a, 40 U.S.C. 121(c) and 48 CFR chapter 1.
Source: 53 FR 26176, July 11, 1988, unless otherwise noted.
Subpart 642.1—Contract Audit Services
642.101 Contract audit responsibilities.
Subpart 642.2—Contract Administration Services
642.270 Contracting Officer's Representative (COR).
642.271 Government Technical Monitor (GTM).
642.272 DOSAR contract clauses.
Subpart 642.6—Corporate Administration Contracting Officer
642.602 Assignment and location.
Subpart 642.7—Indirect Cost Rates
642.703-2 Certificate of indirect costs.
Subpart 642.15—Contractor Performance Information
642.1503-70 Contractor Performance Assessment Reporting System (CPARS).
Subpart 642.1—Contract Audit Services
Source: 82 FR 58351, Dec. 12, 2017, unless otherwise noted.
642.101 Contract audit responsibilities.
(b) The Department has an interagency agreement with the Defense Contract Audit Agency (DCAA) to perform incurred cost audits on cost-reimbursement contracts. DCAA audits are requested through the A/LM/AQM/BOD/QA Audit Team.
Subpart 642.2—Contract Administration Services
642.270 Contracting Officer's Representative (COR).
(a) Scope. Contracting officers may designate technically qualified personnel as their authorized representatives to assist in the administration of contracts. This section is mandatory for domestic contracting activities and recommended for overseas contracting activities.
(b) Policy. It is Department policy that only Department of State employees who have completed adequate training and have the necessary experience and judgment shall be appointed as CORs. This policy shall be reinforced by contracting officers and administered jointly by A/OPE and FSI. Required training shall be funded by the COR's office.
642.271 Government Technical Monitor (GTM).
(a) Policy. The contracting officer may appoint a Government Technical Monitor (GTM) to assist the Contracting Officer's Representative (COR) in monitoring a contractor's performance. The contracting officer may appoint a GTM because of physical proximity to the contractor's work site, or because of special skills or knowledge necessary for monitoring the contractor's work. The contracting officer may also appoint a GTM to represent the interests of another requirements office or post concerned with the contractor's work. A GTM shall be a direct-hire U.S. Government employee.
642.272 DOSAR contract clauses.
(a) The contracting officer shall insert a clause substantially the same as the clause at 652.242–70, Contracting Officer's Representative, in solicitations and contracts when appointment of a contracting officer's representative is anticipated.
(b) The contracting officer shall insert a clause substantially the same as the clause at 652.242–73, Authorization and Performance, in all solicitations and contracts to be awarded and/or performed overseas. For overseas local guard contracts, the contracting officer shall use the clause with its Alternate I.
Subpart 642.6—Corporate Administration Contracting Officer
642.602 Assignment and location.
The Procurement Executive is the agency head's designee for the purposes of FAR 42.602(a).
Subpart 642.7—Indirect Cost Rates
642.703 General.
642.703-2 Certificate of indirect costs.
(b) The head of the contracting activity is the agency head's designee for the purpose of FAR 42.703–2(b).
Subpart 642.15—Contractor Performance Information
642.1503 Procedures.
642.1503-70 Contractor Performance Assessment Reporting System (CPARS).
(a) The Department of State subscribes to the Contractor Performance Assessment Reporting System (CPARS) maintained at http://www.cpars.gov/. CPARS is an Internet-based tool allowing government activities to input past performance information. This information is uploaded by CPARS into the Past Performance Information Retrieval System (PPIRS).
(b) All DOS contracting officers shall evaluate contractors' past performance as required by FAR 42.1502 and 42.1503.
(c) All Terminations for Default and Terminations for Cause shall be entered into CPARS regardless of contract purpose or dollar value.
(d) Heads of contracting activities shall send a list of the names, work addresses, and phone numbers of all acquisition personnel whom they wish to have access to the CPARS to AQMCPARS@state.gov.
