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AFFARS PGI 5345
Government Property

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PGI Paragraph

MAJCOM

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PGI 5345.103-70-90

AF

Furnishing Government Property to Contractors

PGI 5345.103-90

AFMC

General

PGI 5345.103-90

SMC

General

AF PGI 5345
Government Property


AF PGI 5345.103-70-90 Furnishing Government Property to Contractors
Before awarding any cost reimbursement, time-and-material, or any other contract action that includes government furnished property (GFP) (this includes contracts with cost reimbursement and time-and-material CLINs) or FAR 52.245-1, the contracting officer should document compliance with the following:

(e) For additional information see the DoD Procurement Toolbox.

AFMC PGI 5345
Government Property


AFMC PGI 5345.103-90 General

(a) For the purpose of this PGI, “Base Support” includes property that is incidental to the place of performance; such as when the contract requires contractor personnel to be located on a Government site or installation where the use of Government-provided office space and equipment, e.g., chairs, telephones, and computers, is standard practice. [See FAR 45.000(b)(5)]

(b) Base support is provided to contractors to preclude duplication of material and support services that would increase costs.  Base support includes Government-controlled working space, material, equipment, services (including automatic data processing), or other support (excluding use of the Defense Switched Network- (DSN)).

(c) When base support will be provided, contracting officers are encouraged to include in the contract file documentation, the agreements covering the support to be provided at specified locations.  Try to be specific and clear as to kind, type, quality, level, frequency and quantity of material, equipment, transportation, facilities, and services to be required by the contract, and list the launch program(s) being supported.  Try to include detailed language describing the base support to be provided in the statement of work (SOW)/performance work statement (PWS). 

(d) Proper coordination of base support needs is important to ensure the Government can fulfill its contractual obligations.  The contracting officer and project officer should assure that, prior to negotiations, all conditions can be met.

(e) Refer to DoDI 4000.19 and AFPD 25-2 for additional information.

(f) The following suggested SOW/PWS language may be included substantially as written below when considered necessary for contract performance of work on site at Air Force installations:

SMC PGI 5345
Government Property


SMC PGI 5345.103-90 General

(a) Base support requirements are not captured in the government property attachments to the contract. When providing Base Support, personnel are encouraged to include in Tab 34 of the contract file all documentation or agreements outlining the support to be provided at specific locations, including evidence that furnishing Base Support is in the best interest of the Government.  Be specific and clear as to kind, type, quality, level, frequency and quantity of material, equipment, transportation, facilities, and services to be required by the contract.  Try to identify the program(s) being supported.  Try to include detailed language describing the Base Support in the PWS/SOW.  A sample of suggested Base Support language is provided.   

(b) Facilities Use and Rental availability is negotiated between the contractor and the government prior to contract award.  Authorization and approval documentation from the cognizant functional organization is provided to the contracting officer and filed in Tab 34 of the contract file.

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