AFFARS Part 5304

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PART 5304-ADMINISTRATIVE MATTERS

TABLE OF CONTENTS

SUBPART 5304.1-CONTRACT EXECUTION 4-1

SUBPART 5304.2-CONTRACT DISTRIBUTION 4-1

SUBPART 5304.4-SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY 4-1

SUBPART 5304.6-CONTRACT REPORTING 4-1

SUBPART 5304.8-GOVERNMENT CONTRACT FILES 4-1

SUBPART 5304.70-UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS 4-1

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PART 5304-ADMINISTRATIVE MATTERS

SUBPART 5304.1-CONTRACT EXECUTION

(d) Joint ventures. In addition to the requirements in FAR 4.102, to ensure a single point of contact for resolution of contractual matters and payments, the contracting officer must obtain a document signed by each participant in the joint venture as follows:

"The parties hereto expressly understand and agree as follows:
a. [Insert name, title, and company] is the principal representative of the joint venture. As such, all communications regarding the administration of the contract and the performance of the work thereunder may be directed to him or her. In the absence of [insert same name, title, and company as above], [insert name, title, and company of alternate] is the alternate principal representative of the joint venture.
b. Direction, approvals, required notices, and all other communications from the Government to the joint venture, including transmittal of payments by the Government, must be directed to [insert name, title, and company of principal], principal representative of the joint venture."

SUBPART 5304.2-CONTRACT DISTRIBUTION

(a) Work requests to maintenance modification and overhaul contracts are to be included in the types of instruments covered in this section.
(b) The payment office copy of all FMS contracts (including purchase orders) and modifications must contain or be accompanied by the following notification:

"The contract payment office must not make any payment against any Foreign Military Sales line item in this contract/modification unless the contract payment office receives expenditure authority from the Security Assistance Accounting Center, Denver, CO 80279."

(a) When shipments will be made on a commercial bill of lading to be converted to a Government bill of lading at destination (see FAR 42.1403 (a)), the contracting officer must send one copy of the official contractual document (contract, modification, amended shipping instruction (ASI), etc.,) to the transportation officer.
(b) For operational contracting, the contracting officer must:

SUBPART 5304.4-SAFEGUARDING CLASSIFIED INFORMATION WITHIN INDUSTRY

(a) AFI 31-601, Industrial Security Program Management, implements the industrial security program.
(b) When contract performance will involve classified information, the contracting officer must ensure that the DD Form 254, Contract Security Classification Specification, includes the complete mailing address of the security police activity (SPA) and the responsible MAJCOM security police. This requirement also includes Air Force Reserve and Air National Guard (ANG) bases.
(c) Promptly after contract award, the contracting officer must provide a copy of the DD Form 254 to each addressee on the DD Form 254. For contracts to be performed at ANG bases, a copy must be sent to the Air National Guard Support Center (ANGSC/SE), Andrews AFB, MD 20331-6008; for contracts to be performed overseas, to the Director of Security Policy, HQ USAFE/SPI, or HQ PACAF/SPI, as appropriate; and for contracts to be performed in Korea, to HQ USAFK/ACJ.

The contracting officer must insert the clauses at 5352.204-9000, Notification of Government Security Activity, and 5352.204-9001, Visitor Group Security Agreements, in classified solicitations and contracts (other than contracts for services on an "on call" basis, such as those with computer maintenance vendors) which require a DD Form 254 for performance on U.S. Government installations and overseas.

SUBPART 5304.6-CONTRACT REPORTING

(a) AFI 64-105 addresses Contract Reporting and Contract Profit Reporting Systems.
(b) The Defense Information Systems Agency (DISA/WED22), 2721 Sacramento Street, Wright-Patterson AFB, OH 45433-5061, transmits all Air Force DD Forms 350, DD Forms 1057, and DD Forms 1547 to the Defense Contract Action Data System (DCADS) according to AFI 64-105.

(b) Prepare and submit DD Forms 1057 according to the procedures in (a)(1) and (a)(2) above.

5304.670-8 Security classification.

Contact SAF/AQCP for instructions on how to report data on classified contracts.

SUBPART 5304.8-GOVERNMENT CONTRACT FILES

(a) Contracting office contract file. AF Form 3019, Contract File Content Checklist; AF Form 3020, Contract Memorandum of Transmittal; and AF Form 3021, Contract Memorandum of Transmittal (Advertised Procurement), are available for optional use in the contract file. If used, AF Form 3019 is for files of central acquisitions of $25,000 or more unless the checklist on the reverse of the AF Form 3021 is used. AF Forms 3020 or 3021, as appropriate, may be included in the file when review and approval is requested at a level above the contracting officer, unless review is waived by the approval authority. Pending issuance of a revised form, the instructions at the top of AF Form 3020, concerning block 9 of the form, are to be considered deleted. If AF Form 3020 is used, contracting officers should complete block 9 instead of referring to the price negotiation memorandum.

(b) In accordance with SAF/AQ Memorandum, Congressional New Start Notification for Investment Appropriations (February 1, 2000) the "new start" validation form must be maintained with the purchase request in the official contract file.

Accomplish the initial funds review within 30 days of contract completion and annotate the contract file to reflect dates of the review, funds status, and resulting actions taken by the ACO. In addition, accomplish a funds review whenever a major closeout milestone has been achieved.

SUBPART 5304.70-UNIFORM PROCUREMENT INSTRUMENT IDENTIFICATION NUMBERS

Forward requests for changes to DFARS Appendix G, Activity Address Numbers, through the MAJCOM Director of Contracting to SAF/AQCP.

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