PART 944-SUBCONTRACTING POLICIES AND PROCEDURES
Subpart 944.3-Contractors' Purchasing Systems Reviews
944.302 Requirements.
944.304 Surveillance.
944.305 Granting, withholding, or withdrawing approval.
944.305-1 Responsibilities.
944.307 Reports.
Authority: 42 U.S.C. 7254; 40 U.S.C. 486(c).
Source: 49 FR 12031, Mar. 28, 1984, unless otherwise noted.
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Subpart 944.3-Contractors' Purchasing Systems Reviews
(a) The Heads of Contracting Activities shall consider whether the best interest of DOE would be served by the initiation of a Contractor Purchasing System Review (CPSR) for those contractors whose sales to DOE are expected to exceed $5,000,000 during the next 12 months and for which DOE is the cognizant Government agency for CPSR purposes. In exceptional circumstances, consideration of a CPSR may be warranted for contractors with sales to DOE of less than $5,000,000. When considering the initiation of a CPSR, such a review should not be conducted if the extent of the contractor's subcontracting program does not appear to justify the review.
(b) DOE contracting officers, or designees, will conduct CPSRs of DOE cognizant contractors. Other Federal Agencies/Departments may be requested to conduct CPSRs, as appropriate, for other than DOE cognizant contractors. DOE contracting officers shall normally recognize other Federal Agency/Department approvals of contractors' purchasing systems within the limitation identified by approving officials of such agencies.
(c) Initial, subsequent, and follow-up review teams should include appropriate representatives from DOE field offices; other Federal Agency participation may be additionally requested as appropriate. Generally, team composition should not consist exclusively of those who have a day-to-day relationship with the contractor regarding subcontract consent or approval.
(d) The Procurement Executive is responsible for the overall conduct of the DOE CPSR program.
(b) The surveillance plan required by FAR 44.304(b) shall be approved by the Head of the Contracting Activity.
944.305 Granting, withholding, or withdrawing approval.
(a) Team findings and recommendations contained in a CPSR Report shall be approved by the Head of the Contracting Activity before the contracting officer makes a determination to continue, grant, withhold, or withdraw approval.
(b) Copies of CPSR reports; notifications granting, continuing, withholding, or withdrawing approval of a contractor's purchasing system; copies of recommendations for improvement of an approved system; notifications (or contract modifications) altering the subcontract consent dollar thresholds; and information received from the contractor pursuant to FAR 44.305-3(b) shall be transmitted to the Office of Contractor Management and Administration, within the Headquarters procurement organization.
[49 FR 12031, Mar. 28, 1984; 49 FR 38951, Oct. 2, 1984]