DFARS Part Appendix F

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MATERIAL INSPECTION AND RECEIVING REPORT

TABLE OF CONTENTS

Part 1--Introduction

F-101 General.
F-102 Applicability.
F-103 Use.
F-104 Application.
F-105 Forms.

Part 2--Contract Quality Assurance (CQA) on Shipments Between Contractors

F-201 Instructions.

Part 3--Preparation of the DD Form 250 and DD Form 250c

F-301 Preparation instructions.
F-302 Mode/method of shipment codes.
F-303 Consolidated shipments.
F-304 Multiple consignee instructions.
F-305 Correction instructions.
F-306 Invoice instructions.
F-307 Packing list instructions.
F-308 Receiving instructions.

Part 4--Distribution of DD Form 250 and DD Form 250c

F-401 Distribution.

Part 5--Preparation of the DD Form 250-1 (Loading Report)

F-501 Instructions.

Part 6--Preparation of the DD Form 250-1 (Discharge Report)

F-601 Instructions.

Part 7--Distribution of the DD Form 250-1

F-701 Distribution.
F-702 Corrected DD Form 250-1.

PART 1--INTRODUCTION

F-101 General.
This appendix contains procedures and instructions for the use, preparation, and distribution of the material inspection and receiving report (MIRR) (DD Form 250 series) and commercial shipping/packing lists used to document Government contract quality assurance.

F-102 Applicability.

F-103 Use.

F-104 Application.

F-105 Forms.

PART 2--CONTRACT QUALITY ASSURANCE (CQA) ON SHIPMENTS
BETWEEN CONTRACTORS

F-201 Instructions.

Required CQA of listed items has been performed.

PART 3--PREPARATION OF THE DD FORM 250 AND DD FORM 250c

F-301 Preparation instructions.

F-302 Mode/method of shipment codes.

1/ Includes trailer/container-on-flat-car (excluding SEAVAN).

F-303 Consolidated shipments.
When individual shipments are held at the contractor's plant for authorized transportation consolidation to a single bill of lading, the contractor may prepare the DD Forms 250 at the time of CQA or acceptance prior to the time of actual shipment (see Block 3).

F-304 Multiple consignee instructions.
The contractor may prepare one MIRR when the identical line item(s) of a contract are to be shipped to more than one consignee, with the same or varying quantities, and the shipment requires origin acceptance. Prepare the MIRR using the procedures in this appendix with the following changes--

F-305 Correction instructions.
Make a new revised MIRR or correct the original when, because of errors or omissions, it is necessary to correct the MIRR after distribution has been made. Use data identical to that of the original MIRR. Do not correct MIRRs for Blocks 19 and 20 entries. Make the corrections as follows--

F-306 Invoice instructions.
The Government encourages, but does not require, contractors to use copies of the MIRR as an invoice, in lieu of a commercial form. If commercial forms are used, identify the related MIRR shipment number(s) on the form. If using the MIRR as an invoice, prepare and forward four copies to the payment office as follows--

F-307 Packing list instructions.
Contractors may use copies of the MIRR as a packing list. The packing list copies are in addition to the copies of the MIRR required for standard distribution (see F-401). Mark them "PACKING LIST."

F-308 Receiving instructions.
When the MIRR is used for receiving purposes, local directives shall prescribe procedures. If CQA and acceptance or acceptance of supplies is required upon arrival at destination, see Block 21B for instructions.

PART 4--DISTRIBUTION OF DD FORM 250 AND DD FORM 250c

F-401 Distribution.

MATERIAL INSPECTION AND RECEIVING REPORT

TABLE 1

STANDARD DISTRIBUTION

With Shipment*. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Consignee (via mail). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
(For Navy procurement, include unit price)
(For foreign military sales, consignee copies are not required)
Contract Administration Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
(Forward direct to address in Block 10 except when addressee is a DCMD, DCMAO, or a DPRO and a certificate of conformance or the and alternate release procedures (see F-301, Block 21) is involved, acceptance is at origin; then, forward through the authorized Government representative.)
Purchasing Office. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Payment Office**. . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
(Forward direct to address in Block 12 except--

ADP Point for CAO (applicable to Air Force only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1

CAO of Contractor Receiving GFP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 1

*Attach as follows:

**Payment by Defense Finance and Accounting Service, Columbus Center will be based on the source acceptance copies of DD Forms 250 forwarded to the contract administration office.

MATERIAL INSPECTION AND RECEIVING REPORT

TABLE 2

SPECIAL DISTRIBUTION

aeronautical spares)

PART 5--PREPARATION OF THE DD FORM 250-1 (LOADING REPORT)

F-501 Instructions.
Prepare the DD Form 250-1 using the following instructions when applied to a tanker or barge cargo lifting. If space is limited, use abbreviations. The block numbers correspond to those on the form.

(m) Block 13--REQN. OR REQUEST NO.

(w) Block 23--PRODUCT.

(aa) Block 27--TIME STATEMENT.

(bb) Block 28--REMARKS.

(cc) Block 29--COMPANY OR RECEIVING TERMINAL.

(dd) Block 30--CERTIFICATION BY GOVERNMENT REPRESENTATIVE.

(ee) Block 31--CERTIFICATION BY MASTER OR AGENT.

PART 6--PREPARATION OF THE DD FORM 250-1 (DISCHARGE REPORT)

F-601 Instructions.
Prepare the DD Form 250-1 using the following instructions when applied to a tanker or barge discharge. If space is limited, use abbreviations. The block numbers correspond to those on the form.

(m) Block 13--REQN. OR REQUEST NO.

(w) Block 23--PRODUCT.

(aa) Block 27--TIME STATEMENT.

(bb) Block 28--REMARKS.

(cc) Block 29--COMPANY OR RECEIVING TERMINAL.

(dd) Block 30--CERTIFICATION BY GOVERNMENT REPRESENTATIVE.

(ee) Block 31--CERTIFICATION BY MASTER OR AGENT.

PART 7--DISTRIBUTION OF THE DD FORM 250-1

F-701 Distribution.

F-702 Corrected DD Form 250-1.
When errors are made in entries on the form which would affect payment or accountability, make corrected copies. Circle the corrected entries on all copies and mark the form "CORRECTED COPY." Enter the statement, "Corrections Have Been Verified," in Block 26 with the authorized Government representative's dated signature directly below. Make distribution of the certified corrected copy to all recipients of the original distribution.

TABLE 3

TYPE OF SHIPMENT: ALL
(On all overseas shipments provide for a minimum of 4 consignees. Place 1 copy, attached to ullage report, in each of 4 envelopes. Mark the envelopes, "Consignee - First Destination," Consignee - Second Destination," etc. Deliver via the vessel.)

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Each Consignee (By mail CONUS only) 2 1 As Required As Required

With Shipment 1 1 As Required As Required

Master of Vessel 1 1 1 1

Tanker or Barge Agent 2 2 2 2

Contractor As Required As Required As Required As Required

Cognizant Inspection Office 1 1 1 1

Government Representative responsible
for quality at each destination 1 1 1 1

Government Representative at
Cargo Loading Point 1 1 1* 1*

TYPE OF SHIPMENT: On all USNS tankers and all MSC chartered tankers and MSC chartered barges.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Military Sealift Command 2 2 2 2
Code N322
Washington, DC 20396-5100

TYPE OF SHIPMENT: See the contract or shipping order for finance documentation and any supplemental requirements for Government-owned product shipments and receipts.
NUMBER OF COPIES

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Payment Office: If this is 2 2 2 2
DASC-F send copies to:
Defense Fuels Supply Center

(do not send copies to DASC-F)
TYPE OF SHIPMENT: For shipments and receipts of DFSC financed cargos for which DASC-F is not the paying office.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Defense Fuels Supply Center 1 1 1 1
Attn: DFSC-RF
Cameron Station
Alexandria, VA 22304-6160

TYPE OF SHIPMENT: For shipments on all USNS tankers, MSC chartered tankers and barges, and FOB destination tankers with copy of ullage report.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Defense Fuels Supply Center 1 1 1** 1
Attn: DFSC-O1
Cameron Station
Alexandria, VA 22304-6160

TYPE OF SHIPMENT: On Army ILP shipments.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
U.S. Army International 2 2 2 2
Logistics Center
New Cumberland Army Depot
New Cumberland, PA 17070-5001

TABLE 3 (CONTINUED)


TYPE OF SHIPMENT: NAVY - On all shipments to Navy Operated Terminals.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Navy Fuels Petroleum Office 2 1 2 1
Cameron Station
Alexandria, VA 22304-6180

TYPE OF SHIPMENT: On all shipments to AF Bases.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Directorate of Energy 1 1 1 1
Management
SA ALC(SFT)
Kelly AFB, TX 78241-5000

TYPE OF SHIPMENT: On all Conus loadings.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
DFSC Fuels Region(s) 1 1 1 1
cognizant of shipping point

TYPE OF SHIPMENT: On all shipments to CONUS Destinations.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
DFSC Fuel Region(s) 1 1 0 0
cognizant of shipping and
receiving point****

TYPE OF SHIPMENT: For all discharges of cargos originating at DFSPs and discharging at activities not a Defense Fuel Support Point.

RECIPIENT OF DD FORM 250-1 TANKER BARGE TANKER BARGE
Defense Fuels Supply Center 1*** 1***
ATTN: DFSC-RF
Cameron Station
Alexandria, VA 22304-6160
* With copy of ullage report
** Dry tank certificate to accompany DD Form 250-1 and ullage report
*** Copies of the DD Form 250-1, forwarded by bases, will include the following in block 11: Shipped to: Supplementary Address, if applicable; Signal Code; and Fund Code
**** See Table 4

TABLE 4

FUEL REGION LOCATIONS AND AREAS OF RESPONSIBILITY

a. DFR Northeast Defense Fuel Region Northeast

b. DFR Central Defense Fuel Region Central

c. DFR South Defense Fuel Region South

d. DFR West Defense Fuel Region West

Area of Responsibility: California, Idaho, Montana, Nevada,

e. DFR Alaska Defense Fuel Region Alaska

f. DFR Europe Defense Fuel Region Europe

g. DFR Mideast Defense Fuels Region, Middle East

h. DFR Pacific Defense Fuel Region, Pacific

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