Mandatory Procedure
MP5315.606-90 -
Receipt, Evaluation, and Disposition of Unsolicited Proposals
[ Revised April 6, 2015 ]
(a) Headquarters Air Force (HAF) organizations that receive submissions that are considered unsolicited proposals (UP) as defined at FAR 2.101 and described in FAR 15.603(c) must forward them to SAF/AQC for disposition. SAF/AQC will forward the submission to the proper Air Force MAJCOM/DRU/HQ AFICA/AFRCO/SMC contracting unit to evaluate and process the proposal.
(1) Unless otherwise directed by SAF/AQC, the cognizant point of contact responsible for receipt and disposition of UPs shall provide the Air Force’s response to offerors. MAJCOMs/DRUs/HQ AFICA/AFRCO/SMC, and subordinate contracting units are considered points of contact for UPs received at their respective base/activity.
(b) Cognizant points of contact will:
(1) Be responsible for coordinating and processing UPs. Use a cover sheet to help protect the UP from unauthorized disclosure.
(2) Notify the MAJCOM/DRU/HQ AFICA/AFRCO SCO for any UP that requires command-wide consideration.
(3) Maintain an accurate and complete record of the disposition of all UPs received.
(4) Ensure the appropriate evaluation office is aware of the FAR guidance for evaluating UPs and the prohibitions and rules regarding copying, disclosing, and using restricted data contained in the proposal.
(5) Ensure evaluators provide supporting rationale for their conclusions and recommendations. If the recommendation is to accept the UP, ensure evaluators indicate whether funds are currently available or programmed.
(6) Notify the offeror concerning results of the evaluation within 30 working days from receipt of the UP. When the evaluation cannot be completed within 30 working days, send the offeror an interim reply to include an estimated completion date.
(7) If the UP is acceptable, advise the offeror that the favorable evaluation does not, in itself, contractually bind the government.