MP5301.170(a) DoD Peer Reviews

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Mandatory Procedure

MP5301.170(a) -
DoD Peer Reviews

[Revised April 21, 2014]

(INTERIM CHANGE: See Policy Memo 14-C-05)

1. General - Phase 1 and Phase 2 Pre-Award Peer Reviews for Non-Competitive Acquisitions

The following mandatory procedures apply to non-competitive acquisitions subject to DoD Pre-Award Peer Reviews. In accordance with DFARS PGI 201.170-2(b), two reviews are conducted. The Phase 1 review occurs prior to commencement of negotiations, and the Phase 2 review occurs prior to contract award. Various documents and resources (e.g., Standard Operating Procedures (SOP) for Peer Reviews, Peer Review Portal Guide, Peer Review Request Form, and Frequently asked Questions (FAQ)) are available at the DPAP Peer Reviews website.

2. Phase 1 Peer Reviews (prior to commencement of negotiations)

a. No later than 10 business days prior to the scheduled Phase 1 review, the contracting officer must forward the completed Request for Business Clearance (non-competitive) template, including the Preliminary-Price Negotiation Memorandum and related attachments, and the Request for Business Clearance (non-competitive) briefing charts through the MAJCOM/DRU/HQ AFICA/AFISRA SCO (or for AFLCMC and SMC, the SCCO) to SAF/AQC. On a case-by-case basis, additional supporting documentation may be requested in support of the SAF/AQC and/or DoD review. The Business Clearance Session to brief the DAS(C)/ADAS(C) will occur prior to the commencement of the Phase 1 review (see MP5301.9001 (f), paragraph 1.a). (INTERIM CHANGE: See Policy Memo 14-C-05)

b. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the contracting officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 1 review. Subsequent to a successful Business Clearance Session with the DAS(C)/ADAS(C), the contracting officer must upload the required pre-negotiation clearance documents to the DoD Peer Review website.

3. Phase 2 Peer Reviews (prior to contract award)

a. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the contracting officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 2 review. The contracting officer will upload the Final Price Negotiation Memorandum to the DoD Peer Review Portal and email a copy of the Final PNM to SAF/AQC. On a case-by-case basis, additional supporting documentation may be requested in support of the DoD review. The contract may not be awarded until disposition of any Peer Review recommendations.

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