Informational Guidance |
IG5313
Simplified Acquisition Procedures
[Revised November 7, 2012]
5313.106-1 (b)(3) Soliciting From a Single Source
For acquisitions that exceed the micro-purchase threshold, a Single Source template is posted in the AFFARS Library, Part 5313.
5313.303-3(c) Pre-priced Blanket Purchase Agreement (BPA)
The contracting officer can delegate authority to place calls against pre-priced BPAs to requiring activities. The contracting officer should distribute copies of current BPA price lists to each activity authorized to use the BPAs and calls must only be placed against current approved price lists. BPA price lists should be maintained in the file for at least six months after the final payment against it. Contracting officers should work with requiring activities to clarify that they do not have the authority to negotiate or solicit prices, and BPA holders should refer any problems to the contracting officer for necessary action. Requests for items not on a price list should be submitted to the contracting officer for separate contract action or addition to an existing price list. Requiring activities should maintain records of calls to document expenditure of funds and to prepare acquisition reports.
5313.303-5 (e)(4) Purchases under BPAs
The Accounting and Finance Office (AFO) needs evidence of an obligation, a valid receiving report, and a proper invoice before paying for purchases under BPAs. In circumstances where electronic systems are not in place to transmit evidence of obligation and acceptance to the AFO, the BPA register, or annotated DD Forms 250, 1348-1, or 1155 may be used. When calls are canceled for these BPAs, the contracting officer should notify the AFO in writing.
5313.303-6 Review Procedures
Review of Decentralized BPA Purchasing Operations. Unless a specific surveillance program established under another regulation requires otherwise (e.g. Government Purchase Card), the local contracting office should conduct an annual review of decentralized BPA purchasing operations. This review should evaluate the purchasing activities of individuals exercising decentralized purchasing authority. If a functional area demonstrates a high level of proficiency and effectiveness, the contracting office may consider limiting the scope of the review in the subsequent year.