MP5301.170(a) OSD Pre-Award Peer Reviews for Non-Competitive Acquisitions

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Mandatory Procedure

MP5301.170(a)
OSD Pre-Award Peer Reviews for Non-Competitive Acquisitions

[ March 30, 2012 ]

1. General
The following mandatory procedures apply to non-competitive acquisitions subject to OSD Pre-Award Peer Reviews. In accordance with DFARS PGI 201.170-2(b), two reviews are conducted. The Phase 1 review occurs prior to commencement of negotiations, and the Phase 2 review occurs prior to contract award. Various OSD Peer Review-related documents and resources (e.g., Standard Operating Procedures (SOP) for Peer Reviews, Peer Review Portal Guide, Peer Review Request Form, Frequently asked Questions (FAQ)) are available at: http://www.acq.osd.mil/dpap/cpic/cp/peer_reviews.html.
2. Phase 1 Peer Reviews (prior to commencement of negotiations)

a. No later than 10 business days prior to the scheduled OSD Phase 1 review, the contracting officer must forward the completed AQC Request for Clearance (RFC) Template for Non-Competitive Business Clearance, including the Preliminary-Price Negotiation Memorandum and related attachments, and the Request for Business Clearance briefing slide deck to SAF/AQC, safaqc.workflow@pentagon.af.mil. On a case-by-case basis, additional supporting documentation may be requested in support of the SAF/AQC and/or OSD review. The Business Clearance Session to brief the DAS(C) or ADAS(C) will occur prior to the commencement of the Phase 1 review (see MP5301.9001(f), paragraph 1.a).

b. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the contracting officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 1 review. Subsequent to a successful Business Clearance Session with the DAS(C) or ADAS(C), the contracting officer must upload the required pre-negotiation clearance documents to the OSD Peer Review Portal (see link in paragraph 1 above).

3. Phase 2 Peer Reviews (prior to contract award)

a. In accordance with the SOP for Peer Reviews referenced in paragraph 1 above, the contracting officer must communicate with the DPAP/CPIC Peer Review program coordinator concerning the specific timing of the Phase 2 review. The contracting officer will upload the Final Price Negotiation Memorandum to the OSD Peer Review Portal and email a copy of the Final PNM to SAF/AQC, safaqc.workflow@pentagon.af.mil. On a case-by-case basis, additional supporting documentation may be requested in support of the OSD review. The contract may not be awarded until disposition of any Peer Review recommendations.

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