AFFARS Part 5308

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PART 5308-REQUIRED SOURCES OF SUPPLIES AND SERVICES

TABLE OF CONTENTS

SUBPART 5308.4-FEDERAL SUPPLY SCHEDULES 8-1

SUBPART 5308.7-ACQUISITION FROM NONPROFIT AGENCIES EMPLOYING PEOPLE WHO ARE
BLIND OR SEVERELY DISABLED 8-1

SUBPART 5308.8-ACQUISITION OF PRINTING AND RELATED SUPPLIES 8-2

SUBPART 5308.70-COORDINATED ACQUISITION 8-3

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PART 5308-REQUIRED SOURCES OF SUPPLIES AND SERVICES

SUBPART 5308.4-FEDERAL SUPPLY SCHEDULES

(b)(2) The competitive review and best value decision shall be documented and included in the order file. If an order exceeding the simplified acquisition threshold is not awarded competitively, then a Justification and Approval (J&A) must be prepared and approved using the same approval levels as AFFARS 5306.304.

(b)(4) To ensure that schedule contractors have a fair opportunity to submit offers to enter into a blanket purchase agreement (BPA), and to ensure that orders are placed with the schedule contractor that can provide the supply or service that represents the best value, it is the Air Force policy that Federal Supply Schedule (FSS) BPAs be established using competitive procedures. If a BPA is not established competitively among schedule contractors, then a Justification and Approval (J&A) must be prepared and approved using the same approval levels as AFFARS 5306.304. An order against a BPA that was not competitively established, but already has an approved justification does not require a separate justification.

(b)(6) For FSS BPAs and orders exceeding the simplified acquisition threshold, ordering offices shall consider small business participation as a selection factor.

SUBPART 5308.7-ACQUISITION FROM NONPROFIT AGENCIES EMPLOYING PEOPLE WHO ARE BLIND OR SEVERELY DISABLED

(a) Initial contacts by a workshop with a contracting office are generally to obtain information to use in determining whether or not it can produce a commodity or perform a service. These contacts can occur at any time and alone are not sufficient to suspend planned purchasing actions. This determination is made by the contracting activity after discussions with the Committee staff based on the procurement milestones and the Committee staff's estimate of when the item will be submitted to the Committee for its decision on the inclusion of the item on the Procurement List.

(b) Once a requirement has been identified as a candidate for addition to the Procurement List, the following steps are taken:

(c) If an existing contract has options, the contracting officer shall not forego the right to exercise such options in the interest of adding the service to the Procurement List.

(d) A workshop may have been assigned an item by the Committee staff, but it has not been added to the Procurement List by the time the solicitation is ready for release. In this event, the contracting officer shall contact the Committee staff and inform it of the intent to release the solicitation and provide the intended release date. The Committee staff will provide the status of its processing for the item. If a Committee decision is not expected by the intended release date, the contracting officer shall determine, based on the information received from the Committee staff, whether or not to delay issuance of the solicitation. Common sense shall be exercised in these instances; however, the contracting officer's judgment shall prevail in these cases.

(e) If the Committee staff indicates that it is in the final stages of processing the item for addition to the Procurement List, a solicitation shall not be issued without prior approval of SAF/AQCO.

(f) Certain additional factors are relevant when a cost comparison under AFP 26-12 is involved in determining whether or not a service will be purchased. In such cases, the in-house estimate shall be prepared and sealed prior to receipt of the workshop pricing data. Once the sealed in-house estimate is received, the procuring activity shall inform the CNA who will forward the workshop pricing package concurrently to the Committee and the procuring activity. The workshop pricing package shall cover the period plus two additional years. The Committee staff will discuss the package with the procuring activity and obtain its concurrence or nonconcurrence. The proposed action is then processed by the Committee staff for a decision by the Committee. If the Committee approves the addition, the staff will transmit to the procuring activity a "Notice of addition" which includes the approved prices. The cost comparison shall not be made until after receipt of the notification that the item has been added to the Procurement List. If the cost comparison results in retention of performance in-house, the Committee price has no consequence. If the resultant decision is to contract for performance, the contract shall be prepared and transmitted to the workshop for performance.

(g) Workshops are not currently authorized to participate in small business set-aside acquisitions, since they are nonprofit and do not meet the definition for a small business.

SUBPART 5308.8-ACQUISITION OF PRINTING AND RELATED SUPPLIES

(b) The Air Force Communication and Information Center, Business Systems Division (AFCIC/SYS) is the central printing authority. Policy is published in AF Supplement to DoD Directive 5330.3, Defense Automated Printing Service. Contractors are not authorized to accomplish printing intended primarily for use by the Air Force. Therefore, contracting officers, through the Defense Automated Printing Service shall obtain approval from the Joint Committee on Printing prior to contracting for any printing, related supplies, and equipment. This includes contracts that require a contractor to operate Air Force owned printing equipment.

(a) When requirements for development of contents and preparation of TOs are to be included in a contract for supplies and services, the contracting officer shall determine whether an authorization is necessary to permit inclusion of a requirement for composition (defined in AFR 6-1, paragraph 4-3) in the contract. If an authorization is required, the contracting officer shall ensure that such authorization has been obtained and that the authorization number is included in the AFAD 71-531 series exhibits before inclusion of a requirement for these processes in the IFB, RFP, or contract.

(b) Requesting printing support.

(c) Funding.

(d) The GPO is responsible for Government inspection and acceptance of the printed matter and assurance that distribution is according to instructions in the printing contract and print order. Reproducibles and/or negatives shall be returned to the contractor who prepared them for storing and updating, or as otherwise instructed by the contracting officer.

SUBPART 5308.70-COORDINATED ACQUISITION

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