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DLAD APPENDIX K – INTERNAL USE SOFTWARE

Appendix K – Table 1. Contract Line Item Number (CLIN) Capitalization Table for Internal Use Software (IUS)

CLIN

Title

Description

Work Products, Deliverables, and Major Reviews

Example Costs

Capitalized or Expensed?

CLIN 0001

Acquisition/Design

This phase includes all actions leading to source selection of a commercial off the shelf (COTS) or other commercial source. For internally developed software, this phase includes all actions prior to system requirements specification (SRS).

•Determination of existence of needed technology

•Conceptual formulation of alternatives

•Evaluation and testing of alternatives

•Final selection of alternatives

Labor

Travel

Expensed

CLIN 0002

Program Manage-ment

Program management activities include developing budgets, monitoring cost and schedule, forming the project team, and monitoring technical performance of the project. Additional critical functions include risk and issue management, schedule management, earned value management (EVM) metrics and documentation, performance management, and configuration management. It includes identifying all necessary activities required for production readiness and assisting in the development and deployment of the plan. Project management activities are performed across the entire project life-cycle.

Business Case Analysis (BCA)

Governance Charter

Performance Measurement Plan (PMP)

Scope Document

Formulation Authorization Document (FAD)

System Concept Document

Memorandums of Understanding (MOUs) 

Project Schedule (resource loaded)

Acquisition Plan and Documents

Risk Management Plan

Framework Agreement Document

PMC Formulation Request

Budget Documentation

Risk Reviews

Business Impact Assessment

Workforce Analysis

Transition Management Plan

Service Level Agreement

• Operations Level Agreement

Labor

Travel

Program manage-ment office (PMO) indirect costs shall be expensed or capitalized, depending on: 1) their materiality to overall cost of individual software develop-ment projects and 2) in which phase the costs were incurred.

CLIN 0003

Software Develop-ment

Perform preliminary and detailed design. (This is

specific to an implementation). Conduct unit testing. Develop supplemental materials such as end user procedures and job aids.

Design Documents

Software

configuration and

interfaces

Software Coding

Technical system

documentation

Unit testing plans and

results

Software

functionality

Development of end

user procedures, user

manuals and/or job

aids

Process flows

Training

development

Labor

Travel

Capitalized

CLIN 0004

Data Conversion

Data conversion plans developed identifying conversion source systems and the data conversion strategy. The data conversion plan will document the source data layout, business rules requirements, mapping requirements, security requirements, and reporting requirements for each conversion. Mock data conversion tests are conducted and data conversion system requirements specifications developed.

Data Conversion

Plan

Data conversion

mapping

documentation

Mock data

conversions

Migrated data

Labor

Travel

Expensed

CLIN 0005

Technical Architec-ture

Technical architecture focuses on the system concept documentation as well as the development of the system environments for design and modeling. Technical architecture develops all system environments for the development and production of the system including: development environment, systems integration testing environments, performance testing environment, training environment, and production environment.

Operations Plan

Performance Test

Plan

Systems Architecture

Test Plan

System Integration

Test (SIT) -1 Environment

SIT-2 Environment

SIT-3 Environment

Performance Test Environment

Training Environment

Production Environment

Labor

Travel

Capitalized

CLIN 0006

Security

Focuses on security requirements for the life-cycle of the project. Initial tasks include the identification of the project security categorization, assessment of security risks, and the documentation of contingency plans. A security business impact assessment is conducted along with security planning, risk mitigation planning, and privacy impact assessments for personal identifiable information (PII) and sensitive data (SD).

Preventative Controls

Recovery Strategy

Privacy Impact

Assessment (PIA)

Sensitive Data

Review (SDR)

Security Risk

Assessment

Security Risk

Mitigation Plan

Security Functional Requirements Analysis Report

Security Assurance Requirements Analysis Report

Cost Considerations and Reporting

Security Controls

Security Test and Evaluation Process

Functional Validation Report 

System Integration Rpt

Security Certification and Accreditation Rpt

IT Contingency Plan

Contingency Testing, Training and Exercise Plan

PII / SD Report

Configuration Management and Control Plan

Labor

Travel

Capitalized

CLIN 0007

Testing

Testing tracks and documents participation in systems integration testing iterations. The test plans and test scripts will be developed and documented to verify and validate the system design.

SIT plan

System Integration

Test Scripts

Regression Testing

Parallel processing

Labor

Travel

Capitalized

CLIN 0008

Deploy-ment

Deployment comprises all tasks completed to prepare the module for production, Go-Live, and stabilization activities. Procedures are developed in support of system transition as well as post “go-live” procedures for the end users and support staff. Interface programs are executed and validated, and volume and stress tests are performed. Also, the project works closely with the users to develop clear performance, service, and business measurements for the system, as well as expectations for metric data collection, evaluation, and reporting. Readiness reviews and operational readiness review (ORR) are conducted and documented within this deployment. go-live includes the formal handover of the module from a preproduction environment to the support staff operating the production environment. Project team members help execute the transition plan and document lessons learned. The module is put into production. System and business performance metrics may be collected and evaluated.

Operational Readiness Review (ORR)

Project Completion

Review (PCR)

Labor

Travel

Expensed

CLIN 0009

User Imple-mentation

User implementation focuses on the work and costs associated with the rollout of the software solution to the individual users. This includes activities conducted to aid in identifying user requirements, interfaces, or data migration efforts. It also includes activities associated with actual implementation at specific locations, communication, process redesign, &data cleanup.

Project Plan

Risk Management Plan

Transition (Cutover) Plan

Operations Plan

Operational Readiness Review (CORR)

Labor

Travel

Expensed

CLIN0010

Post-Implementation / Opera-tional Phase

Post-implementation includes all operational testing and evaluation, as well as other functional testing conducted after technical acceptance and includes costs incurred to make customer ease of use changes.

•Application maintenance

•Implementation assistance (trouble- shooting, systems analysis, producing/ printing user manuals and similar support to project customers)

Labor

Travel

Expensed

Document:

CLIN structure included:

If not, state reason:

RFP

   

SOO

   

and/or

   

PWS

   

Project Name:

 

Project Manager:

 

Phone:

 

E-mail:

 

Contracting Officer:

 

Phone:

 

E-mail:

 

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