507.104 General procedures.

(a) The planner shall:

(1) Comply with the requirements of FAR subpart 7.1 and this subpart, and coordinate with other members of the planning team as appropriate.

(2) Write the acquisition plan using all planning team members especially for complex or highly sensitive acquisitions.

(3) Review the acquisition history of the supplies and services.

(4) Review the description of the supplies, including (when necessary for adequate description) a picture, drawing, diagram, or other graphic representation.

(5) Coordinate with the Small Business Technical Advisor (SBTA) as necessary to fulfill the requirements of FAR 7.104(d) (See 519.202-1).

(6) Coordinate with the GSA Chief Information Officer (CIO) if the action involves GSA information technology and ensure acquisition plans are approved by the GSA CIO. Guidance for identifying the applicable GSA CIO point of contact can be found on GSA’s Acquisition Portal at https://insite.gsa.gov/acquisitionportal. For interagency acquisitions involving information technology, see subpart 517.5.

(7) Obtain concurrence of the contracting officer, and approvals as required in paragraph 507.103 (b)(1).

(8) Coordinate with the Office of General Counsel on an as needed basis, but definitely for acquisition plans over $20 million.

(9) Ensure that an interagency agreement is in place in all agency specific clauses, terms and conditions are incorporated in the acquisition, when conducting purchases on behalf of other agencies.

(10) Coordinate, as necessary, with any designated sustainability point of contact for the requirement (see 504.7104).

(11) Follow sustainability policies and procedures specified in part 523 throughout the procurement.

(12) Coordinate with the contracting officer to ensure all INFORM components (see INFORM Guide) are integrated into the acquisition planning process. The acquisition plan must include the time necessary for orientation of acquisition stakeholders and potential evaluators to INFORM procedures and timeline commitments.

(13)Coordinate with the designated AbilityOne Representative (ABOR), as appropriate. The GSA ABOR team may be contacted at GSAABOR@gsa.gov. Coordination may be appropriate, but is not limited to, when —

Adding a product or service to the AbilityOne Procurement List (see FAR subpart 8.7, and subpart 508.7). The planner shall ensure the requirement is clearly defined and sufficient time is included in the acquisition schedule to allow for addition to the AbilityOne Procurement List; (i)

(ii)Providing subcontracting opportunities to AbilityOne nonprofit agencies; and

(iii)Including FAR 52.208-9 in a procurement (see FAR 8.005 and 508.005).

(b) The contracting officer shall:

(1) Ensure that acquisition planning and market research are performed for all acquisitions.

(2) Ensure all acquisition plans for applicable acquisitions per 515.370 contain the INFORM components.

(3) Ensure that a determination has been made on large-scale construction projects, as defined in FAR 22.502, whether to use Project Labor Agreements (PLAs) or submit an exception request. If an exception to the PLA is contemplated, the contracting officer shall follow the procedures at 522.570-1.

(4) Ensure that the contract file contains a copy of the approved acquisition plan.

(1) When awarding a single IDIQ contract, an acquisition plan will be developed for the base contract. The resulting orders should be covered by and reference the same acquisition plan.

(2) When awarding a BPA for a specific requirement and agency, an acquisition plan will be developed for the base contract. The resulting orders should be covered by and reference the same acquisition plan.

(3) For oral acquisition plans, see 507.105-70.

(d) For all acquisitions exceeding the SAT, the planner must provide a written acquisition plan. The plan, with required approvals, must be documented in the (electronic) contract file before solicitation issuance.