F- 502 Distribution of DD FORM 250 AND DD FORM 250C.
(a) The contractor is responsible for distributing the DD Form 250, Material Inspection and Receiving Report (MIRR) including mailing and payment of postage.
(b) Contractors shall distribute MIRRs using the instructions in Tables 1 and 2.
(c) Contractors shall distribute MIRRs on non-DoD contracts using this appendix as amended by the contract.
(d) Contractors shall make distribution promptly, but no later than the close of business of the work day following—
(1) Signing of the DD Form 250 (Block 21a) by the authorized Government representative; or
(2) Shipment when authorized under terms of alternative release, certificate of conformance, or fast pay procedures; or
(3) Shipment when CQA and acceptance are to be performed at destination.
(e) Do not send the consignee copies (via mail) on overseas shipments to port of embarkation (POE). Send them to consignee at APO/FPO address.
(f) Copies of the MIRR forwarded to a location for more than one recipient shall clearly identify each recipient.
| Standard distribution | Number of copies |
|---|---|
| With Shipment * | 2 |
| Consignee (via mail) | 1 |
| (For Navy procurement, include unit price.) | |
| (For foreign military sales, consignee copies are not required.) | |
| Contract Administration Office (CAO) | 1 |
| (Forward direct to address in Block 10 except when addressee is a Defense Contract Management Agency (DCMA) office and a certificate of conformance or the alternative release procedures (see F-301, Block 21) is involved, and acceptance is at origin; then, forward through the authorized Government representative.) | |
| Purchasing Office | 1 |
| Payment Office ** | 2 |
| (Forward direct to address in Block 12 except - | |
| (i) When address in Block 10 is a DCMA office and payment office in Block 12 is the Defense Finance and Accounting Service, Columbus Center, do not make distribution to the Block 12 addressee; | |
| (ii) When address in Block 12 is the Defense Finance and Accounting Service, Columbus Center/Albuquerque Office (DFAS-CO/ALQ), Kirtland AFB, NM, attach only one copy to the required number of copies of the contractor's invoice; | |
| (iii) When acceptance is at destination and a Navy finance office will make payment, forward to destination; and | |
| (iv) When a certificate of conformance or the alternative release procedures (see F-301, Block 21) are involved and acceptance is at origin, forward the copies through the authorized Government representative.) | |
| ADP Point for CAO (applicable to Air Force only) | 1 |
| (When DFAS-CO/ALQ is the payment office in Block 12, send one copy to DFAS-CO/ALQ immediately after signature. If submission of delivery data is made electronically, distribution of this hard copy need not be made to DFAS-CO/ALQ.) | |
| CAO of Contractor Receiving GFP | 1 |
| (For items fabricated or acquired for the Government and shipped to a contractor as Government furnished property, send one copy directly to the CAO cognizant of the receiving contractor, ATTN: Property Administrator (see DoD 4105.59-H).) |
* Attach as follows:
| TYPE OF SHIPMENT | LOCATION |
| Carload or truckload | Affix to the shipment where it will be readily visible and available upon receipt. |
| Less than carload or truckload | Affix to container number one or container truckload bearing lowest number. |
| Mail, including parcel post | Attach to outside or include in the package. Include a copy in each additional package of multi-package shipments. |
| Pipeline, tank car, or railroad cars for coal movements | Forward with consignee copies. |
** Payment by Defense Finance and Accounting Service, Columbus Center will be based on the source acceptance copies of DD Forms 250 forwarded to the contract administration office.
| As required | Address | Number of copies |
|---|---|---|
| Each: Navy Status Control Activity, Army, Air Force, DLA Inventory Control Manager | Address specified in contract | * 1 |
| Quality Assurance Representative | Address specified by the assigned quality assurance representative | 1 |
| Transportation Office issuing GBL (attach to GBL memorandum copy) | CAO address unless otherwise specified in the contract | 1 |
| Purchasing Office other than office issuing contract | Address specified in the contract | 1 |
| Foreign Military Sales Representative | Address specified in the contract | 8 |
| Military Assistance Advisory Group (Grant Aid shipments) | U.S. Military Advisory Group, Military Attache, Mission, or other designated agency address as specified in the contract | 1 |
| Army Foreign Military Sales | Commander, U.S. Army Security Assistance Command, ATTN: AMSAC-OL, 54 “M” Avenue, Suite 1, New Cumberland, PA 17070-5096 | 1 |
| Air Force On shipments of new production of aircraft and missiles, class 1410 missiles, 1510 aircraft (fixed wing, all types), 1520 aircraft (rotary wing), 1540 gliders, 1550 target drones | HQ Air Force Materiel Command, LGX-AVDO, Area A, Building 262, Room N142, 4375 Chidlaw Road, Wright-Patterson AFB, OH 45433-5006 | 1 |
| When above items are delivered to aircraft modification centers | DCMA | 1 |
| Foreign Military Sales/Military Assistance Program (Grant Aid) shipments to Canada | National Defence Headquarters, Ottawa, Ontario Canada, K1A OK4 ATTN: DPSUPS3 | 1 |
| Other than Canada | Address in the contract | 1 |
| When consignee is an Air National Guard Activity | Consignee address (Block 13), ATTN: Property Officer | 3 |
| Navy | ||
| Navy Foreign Military Sales | Naval Inventory Control Point Deputy Commander for International Programs (NAVICP Code P761), 700 Robbins Avenue, Philadelphia, PA 19111-5095 | 2 |
| When typed code (TC) 2T or 7T is shown in Block 16, or when shipment is consigned to another contractor's plant for a Government representative or when Block 16 indicates shipment includes GFP | Naval Inventory Control Point (Code 0142) for aviation type material, 700 Robbins Avenue, Philadelphia, PA 19111-5098 and Naval Inventory Control Point (Code 0143) for all other material 5450 Carlisle Pike, PO Box 2020, Mechanicsburg, PA 17055-0788 | 2 |
| Bulk Petroleum Shipments | Cognizant Defense Fuel Region (see Table 4) | 1 |